OurClubHQ is an all-in-one scheduling and management platform designed specifically for Toastmasters clubs. Built by a Toastmaster, it helps officers reduce administrative work and gives members a straightforward way to participate. Clubs can import or invite members, record role eligibility and absences, and generate meeting schedules with assignments based on members’ history, experience and availability. Members receive roles by email and can confirm, decline or swap them. The platform also supports meeting agendas, visitor tracking and follow-up, file management, and communication among club members and officers.

Each club receives a public website that updates automatically with meeting schedules and visitor signups, without separate hosting or a website builder. Scheduling tools can pair new speakers with experienced evaluators while supporting balanced development across meetings. Multiple officers can access the platform, with permissions tailored to their responsibilities. OurClubHQ offers a 45-day free trial without requiring a credit card, as well as monthly and yearly per-club subscriptions with no per-member fees. Clubs can cancel at any time.